What are the Requirements for an Employee to Drive at Work?

Health & Safety Knowledge Base | Driving at Work

Posted by: Morgan Rennie Published: Wed, 02 Jan 2019 Last Reviewed: Wed, 02 Jan 2019
What are the Requirements for an Employee to Drive at Work?

UK health and safety legislation requires employers to conduct risk assessments regarding driving at work, which effectively takes into consideration risks on the road and whether an employee is suitable to drive at work. There is a set of requirements needed for an employee to drive at work, and thus an employer must ensure they aware of these requirements. Training and knowledge of UK health and safety legislation regarding driving at work is essential for both employees and employers.

Where are the requirements for employees driving at work stated?

The following pieces of UK health and safety legislation reference driving at work and the essential need for an employer to conduct a risk assessment to identify the appropriate nature of employees driving at work:

- The Health and Safety at Work etc Act 1974

- The Management of Health and Safety at Work Regulations 1999

- The Road Traffic Act 1988

What are the Requirements for an Employee to Drive at Work?

The requirements for an employee driving at work:

Essentially, the employee needs to be an individual who is competent and capable of safely driving at work, to ensure they do not harm either themselves or others. To do this, as an employer you can set the following requirements to analyse your employees by:

- State a level of expertise which your organisation requires an individual to have. For example, if the nature of the job description has a relatively basic driving necessity, then their driving standard will simply have to fit the above health and safety legislation, it does not require vast technical skill.

- Ensure they have all of the correct licensing documents and tests passed.

- Ensure the individual is aware of your organisation's driving at work policy and what is expected of them regarding timing.

- Have you provided induction training for your employees prior to them beginning their role of driving at work?

- Have you got refreshment training in place to ensure you are regularly checking that your drivers are fit and appropriate to continue driving at work?

What is an employee's responsibility when driving at work?

1) To prove the correct driving licenses.

2) To regularly check the vehicle they are using is roadworthy.

3) Awareness of the Highway Code "fitness to drive" requirement, which includes checking they are not too tired to drive, are not under the influence of alcohol or drugs, and are not taking any medication which could affect their ability to drive.

4) Checking weather conditions to decide whether this will affect driving and their ability to drive.

5) To ensure there are no distractions in the vehicle which could potentially divert the driver's attention, such as a mobile phone.

Therefore, it is both an employer's and an employee's responsibility to ensure that all individuals involved in driving at work have complied with the requirements stated in UK health and safety legislation. Training regarding how to drive at work appropriately will encourage a company culture that promotes safe driving at work.

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